Zoom is the preferred video conferencing software for Via. The Tech team can help you create a free account that is linked to our corporate Via account.

Notice

Before using Zoom, determine if you need to login using your personal account or the Via Shared Pro account.

Using your personal account whenever possible allows us to be responsible with the resources God has given us. For the majority of Zoom Meetings you can use your personal account without hindrance. Personal accounts allow you to have extended conversations with another user and to have meetings with multiple users for a limited duration. If you are in a meeting with 3 or more users, zoom limits your personal account to 40 minutes, at which time you will be notified the meeting will end. If there are a few of you on the call the best path forward is to restart the meeting with the same group. There isn’t a mandatory wait time between reconnecting.

However, if you are hosting a large meeting that you know will last for longer than 40 minutes and reconnecting will not be acceptable, then you can host the meeting using the Via Shared Pro Account as described below.

Host a Meeting with Via Shared Pro Account

REMEMBER: ONLY LOG IN TO THE PRO ACCOUNT ([email protected]) IF YOU NEED TO HOST A LARGE MEETING THAT WILL LAST FOR MORE THAN 40 MIN. IF YOU ARE NOT THE HOST THEN YOU SHOULD LOGIN USING YOUR PERSONAL ACCOUNT.

You must reserve the Zoom Pro account before you use it. Sign up for a time slot here: Zoom Pro Reservation List
Open the Zoom App
1. If you don’t have the Zoom App you can download the Zoom Meetings Client.
Once the app has been installed, open the app and click Sign In.
Log into the Zoom Pro account One or Two Days before your call
1. If your call is happening over the weekend make sure to login by Thursday to make sure you can reach out to the Tech Team and they can help you on Friday
2. If you are prompted to enter a verification code reach out to the Tech Team at [email protected] to receive the code
  1. The code is typically only good for a short amount of time so it would be best to setup a time when you will login again before your meeting so Tech can be prepared to send you the code right away.
Login using the CMM Shared Pro Account as follows:
1. Browse to: https://zoom.us
2. Select the LastPass browser extension (in the upper-right), then select Show Matching Sites
3. Hover mouse over zoom.us - General User ([email protected]) item in the list, and select Copy Password
4. Login to the Zoom App by pasting the password acquired in the previous step.

Login Instructions

You can use Zoom in your web browser or in the Zoom App installed on your computer or phone. Both options are described below.

Web Browser Option
1. In your browser, navigate to https://zoom.us/
  1. In the top-right corner of the page click on “Sign In”.
  2. Use Last Pass to fill in the Username and Password fields.
Zoom App Option
1. Open your Zoom App
  1. If you don’t have the Zoom App you can download the Zoom Meetings Client.
2. Once the app has been installed, open the app and click “Sign In”.
  1. From here you can click Sign In With Google and select your mobilization.org account to complete login.

In order to sign-in with the shared pro account you will need to open your last pass vault, navigate to the Shared-CMM-General folder, select the Zoom account associated with “[email protected]”, and then copy and past the username and password for that account into the appropriate field on the app or in the browser.
1. Browse to: https://zoom.us
2. Select the LastPass browser extension, then select Show Matching Sites
3. Hover mouse over zoom.us - General User ([email protected]) item in the list, and select Copy Password

Starting a Meeting

Browser
1. From the user home screen that appears once you login…
  1. On the top-right corner of the page click “Host A Meeting” and then choose the “Video On” option from the dropdown menu.
    At this point, if you have the app installed it will prompt you to open the meeting in the app. In order to remain in the browser you will need to select cancel and then scroll down the page and select “open in browser”.
    Invite others to join by clicking the “Invite” icon on the bottom of the screen. You can email people directly, or copy and paste a url to send, or you can copy an invitation and send it to those you wish to join the meeting with you.

App
1. Open the Zoom App.
  1. Follow the instructions above to login.
  2. Click the New Meeting Icon
  3. Invite others to join by clicking the “Invite” icon on the bottom of the screen. Select users to invite (Via users are preloaded and only need to be selected from the list). Otherwise, you can email people directly, or copy and paste a URL to send, or you can copy an invitation and send it to those you wish to join the meeting with you.

Join a Meeting

NOTE: When joining a meeting hosted by someone else you should always login using your own account, not the CMM Shared Pro account.

To join a meeting…
1. Follow the above instructions to login to Zoom.
2. From the browser, click Join from the top-right of the webpage.
3. From the app, click the Join icon.
Once you click join from either the browser or the app you will be prompted to enter a meeting ID or custom url link and click the join button.

Recording a Zoom Meeting

To Record a Zoom meeting you must have the zoom app installed. Recording is not supported in browser.

Open the Zoom app
Sign in if not
1. Click Sign In
2. Enter mobilization email and zoom password
3. Choose Keep me signed
4. Click Sign In
Select New Meeting
If pop-up appears check Automatically join audio by computer when joining a meeting Then click Join with Computer Audio
In bottom bar choose the Record option (two circles)

When meeting is over click red End button in bottom right corner then choose End Meeting for All
Zoom will begin converting the meeting recording, this could take several minutes
The Zoom meeting will be saved to a file on the computer, see How To Save recording to Google Drive

How to Move Recording to Google Drive:

Browse to the location of your Zoom recording in a finder window
1. By default Zoom makes a folder under Documents>zoom>meetingsavedname
Select the folder with the zoom meeting recording and right click on it
For google File Drive:
1. Navigate to Shared Drives\Team XYZ\Zoom Recordings in a second Finder window
  1. If the folder for Zoom Recordings does not exist, create the folder
2. Right click and drag the Zoom recording folder to the google drive finder window
3. Select Move Here from the menu that appears
For Google drive in Browser:
1. Navigate to Shared Drives\Team XYZ\Zoom Recordings
  1. If the folder for Zoom Recordings does not exist, create the folder
2. Click and drag folder into the Drive location
3. After the file has been copied into Google Drive it can be deleted from your computer

How to share Zoom Meeting with others:

To share the Zoom meeting after it is saved in the shared drive browse to the file in the shared drive in a browser
Right click the meeting you want to share and click Get link from the menu that appears
The link can be sent by email or chat

Zoom Video Conferencing