To Create a New Form
Make sure that the form you are needing to create hasn’t already been created as a Template
Click Template Gallery
Check within the Center for Mission Mobilization section for the form you are creating
Click Blank to start a form from scratch
Title the form appropriately, if needed give the form a brief description
Please note, this description will be seen by anyone that is working on or filling out the form
Click the drop-down menu on the right side of the pre-set question (it should be set to “Multiple Choice”), select the option you are needing
Label your question
If the question needs to be required turn Required on (click the sliding button on the bottom right of the question)
Use the menu on the right to add a section, question, video, or other option listed
If you add a section it will appear on a new page of the form, however you can then use conditional logic to specify what section to move the user to after asking a question
If needed, after you have added all questions, sections, etc. necessary you can set up conditional logic
You need at least two sections to use conditional logic
On any question in the form (aside from answers that users type in) you can click on the three dots in the bottom right corner > select Go to section based on answer > a new option will appear on the question, click Continue to next section then select the appropriate section for the user to go to
Once you have finished creating your form, click on the eye icon in the top right corner to preview your form and make sure everything is working correctly
To Create a Template
Go to Template Gallery and click Submit a Template
Choose the form you are wanting to add as a template and select the proper category (Via Generosity forms go in the Via Generosity category, etc.)
Click Submit
Email [email protected] and let us know that you need the Tech Team to approve of your Form Template
To Use a Template
Go to Template Gallery and select the template you are wanting to use
When you select a template from the gallery it will create a new form in your My Drive and no changes will be made to the template, you can make any changes needed to the form without it affecting the original
Once you have finished editing the form, click on the eye icon in the top right corner to preview the form and make sure everything is working correctly
To Create a Multilingual Form
You can either merge the Multilingual Example template or create your own multilingual form from scratch.
To merge the Multilingual Example template with your form follow the steps below
Open your Form, on the right side floating menu click on the image of a paper with an arrow on it (import questions)
Type Multilingual Example into the search bar next to “Forms”
Select the Multilingual Example form
You can select what sections and questions you want to import
You need to select Section: Language and it’s question What language would you like to use?
Then you can select any other sections you want to use
After making your selections you will need to click Import Questions
Please note, you can choose to not import questions from sections, currently the questions in the translated sections are just test/placeholder questions
Once the sections/questions have been imported to your form you will need to follow the steps below to add any additional languages and set up the conditional logic
To create your own multilingual form from scratch follow these steps
On the first page create a question asking what language the user wants, then have a list of available languages.
Be sure to make this a required field
Create new sections for each language, being sure to label them all appropriately
This will make each language have their own page
After you have created each language’s page you will need to have each section move to the submit form page, not move to the next section
At the end of each section there will be a line of text that says After section and will then say what happens (typically ‘continue to next section’) click on the downward facing arrow and select Submit form
Go to the language question and click on the three dots in the bottom right corner, then select Go to section based on answer then set each question to the corresponding language page
Be sure to keep all questions inside their language’s section, if you need to create multiple sections (for example if you need to have one question lead to a new section, or if the survey is large and you want multiple pages rather than one continuous page) you will need to specify what section to move to by selecting the proper language’s section, you can follow the instructions listed in step 3 and simply choose the corresponding language section instead of submit form, then on the final section choose submit form.
Settings
Open the form you are needing to adjust settings on > click on the gear icon in the top right corner
General:
Responses: You can choose to collect emails which will force users to enter their email address. With ‘Collect Emails’ turned on you can also choose whether or not users will be able to receive a copy of their response, options for this would be to automatically send their responses to the email they provide, or to give them the option to receive their responses
Availability: You can restrict the form so that only users with a mobilization.org email (or a different trusted email) can fill them out. You can also limit the users to only fill out the form one time, or allow them to fill it out as many times as they would like
Respondent’s Abilities: You can allow the users to edit their submission after clicking submit, you can also allow users to view a summary of the responses
Presentation:
You can turn on a progress bar for the users, shuffle the question order so it’s different for each user, show a link to submit another response (helpful if a couple is filling out the form), and you can choose to add a confirmation message
Quizzes:
You can turn your form into a quiz and assign points to the questions, this is more for educational purposes though.
Customizations
Go to the form you are working on > click on the painter’s palette icon (to the immediate left of the eye icon) in the top right corner
You can choose to add a header by selecting Choose image
You can change the theme color by choosing a pre-made color or by clicking on the plus icon and adding a new color
You can change the background color by selecting one of the pre-made options
You can change the font style by clicking on the drop down menu and selecting the appropriate font
Add-ons
Formfacade: Allows you to redirect users to a new webpage after they submit a Form
$8 (per month, billed annually)
1,000 responses a month
10 forms
Unlimited questions
1GB file storage
Embed Google Forms
Formfacade branding
Customize Google Forms
Email support
$18 (per month, billed annually)
10,000 responses a month
25 forms
Unlimited questions
2GB file storage
Embed Google Forms
Remove Formfacade branding
Customize Google Forms
Email support
$38 (per month, billed annually)
30,000 responses a month
100 forms
Unlimited questions
2GB file storage
Embed Google Forms
Remove Formfacade branding
Customize Google Forms
Email support
$10 for additional 10,000 responses
Automagical Forms: Allows you to convert PDFs to Forms
Free
Scan PDFs, Google Docs, Google Slides, and images with handwriting
Create Google Forms
Create QTI for Canvas and other LMS import
Process up to 6 pages a year
$70 per year or $15 per month
Scan PDFs, Google Docs, Google Slides, and images with handwriting
Create Google Forms
Create QTI for Canvas and other LMS import
Process unlimited pages a year
$700 per year or $70 per month
License for everyone on your domain
Scan PDFs, Google Docs, Google Slides, and images with handwriting
Create Google Forms
Create QTI for Canvas and other LMS import
Process unlimited pages a year
Priority Email Support
Notes
Everytime you open a template in the Template Gallery you are creating a new Form, be sure to only open the template(s) once so you do not have duplicates in your My Drive. You may also want to temporarily rename this new form so that if a duplicate is created you can easily find the form you were working on.
If you create a template and submit it to the CMM’s Template Gallery be sure to not delete or edit the form in your My Drive. The template will be based on your form and if you edit the form then the template will also be edited, and if you delete the form the template will be deleted as well.